Policies & Guidelines

Arrival and Departure

Check-in is available between 3:00 PM and 6:00 PM. If you anticipate arriving outside of this window, please contact us in advance at +1 (352) 999-5586 to make arrangements. Check-out is at 11:00 AM. Late check-out may be available upon request and is subject to availability. An additional fee of $50 will apply.

Cancellations and Refunds

A deposit is required to confirm all reservations. We understand that plans can change, and we strive to accommodate our guests as best as possible. For standard room reservations, cancellations must be made at least 14 days prior to your scheduled arrival. For holidays, special events, and multiple room bookings, a minimum of 30 days' notice is required. Full property buyouts, weddings, and other group reservations are non-changeable and subject to a 90-day cancellation policy.

Please note that reservation deposits become non-refundable if cancellations are made after the applicable deadline. We appreciate your understanding, as these policies help us maintain a high level of service and hospitality for all of our guests.

Smoking, Vaping, Substance Use

To ensure the comfort and safety of all guests, Emberwood Manor maintains a strict non-smoking policy within all indoor spaces, including vaping. Smoking is permitted only in designated outdoor areas, where ashtrays are provided for your convenience.

The use of illegal substances and underage drinking are strictly prohibited. Additionally, for safety reasons, the burning of candles or incense is not allowed anywhere on the property. Guests who violate these policies will be required to vacate the premises and will incur a $300 cleaning and restoration fee. Please note that refunds will not be issued in such cases.

Children

We warmly welcome well-behaved children ages 10 and older as individual guests and delight in treating them like royalty during their stay. Should you need any special amenities or accommodations for your child, please feel free to inquire with the innkeepers in advance.

For full property buyouts and special events, children of all ages are welcome to join in the celebration.

Pets

We are pleased to welcome canine companions in The Cottage at Emberwood Manor. Guests may bring up to three dogs, with a fee of $50 per dog, per night. For the comfort and safety of all guests, we kindly ask that pets remain leashed while on the property and are not permitted on furniture. A designated pet relief area is available, and we ask that owners promptly clean up after their pets.

Please note that dogs are not allowed in the main house, on the farm property, or within any farm animal enclosures.

Pool and Hot tub

Guests are welcome to enjoy the pool and hot tub from dawn until dusk. Appropriate swimwear is required at all times. Please note that there is no lifeguard on duty—use of the pool and hot tub is at your own risk.

For the safety and comfort of all guests, children must be supervised at all times, and glassware is strictly prohibited in the pool and hot tub areas.

Damages

At Emberwood Manor, we take great pride in maintaining a clean, comfortable, and well-appointed environment for all of our guests. We kindly ask that you treat the property and its furnishings with care and respect during your stay.

Guests will be held responsible for any damage, loss, or excessive cleaning required due to negligence or misuse. Charges for repairs, replacements, or additional cleaning will be assessed accordingly and may be applied to the payment method on file.

Privacy & Payment Security

Your privacy is important to us. All personal and payment information shared with Emberwood Manor is securely processed through ResNexus, our trusted reservation platform. Credit card details are encrypted, PCI-compliant, and never stored on-site. We will never share or sell your information, and it is used solely to support your stay and enhance your experience.

To learn more, you can view our full Data Privacy Policy.

Accommodation-Only Hotel

Any use of the Manor or its surrounding grounds beyond standard guest lodging must receive prior written approval from management. This includes, but is not limited to, wedding or engagement photography, commercial photo or film shoots, product launches, group gatherings, and other events or activities outside the scope of overnight accommodations.

Other

If you have any dietary restrictions or food allergies, please inform us at the time of your reservation so we can accommodate your needs with care and attention.

We are pleased to offer communication in both English and Spanish — Se Habla Español.

Buyout Options

$950 per night with breakfast included*

$2,000 per night with breakfast, lunch and dinner included*

Available add-on for buyout only: $20 per person for afternoon snacks (Displayed or Picnic Basket)

Agritourism Notice

As part of our commitment to sharing the beauty and bounty of rural Florida, Emberwood Manor is proud to operate as an agritourism destination. Guests are invited to enjoy curated experiences that may include culinary classes, garden tours, or seasonal events that connect them to the land and local heritage.

In accordance with Florida Statute §570.89 by choosing to participate in any on-site experiences, guests acknowledge and accept related risks as part of their visit.